LOOKING FOR AN EXPERIENCED PERSONAL ASSISTANT FOR A GERMAN ENTREPRENEUR IN SPAIN (MALAGA/MARBELLA)

Full-time, hybrid (offline tasks in Malaga or Marbella), 5/2

SKILLS & REQUIREMENTS

• 5+ years experience within a similar role.
• Excellent command of the English language.
• Conversational Spanish would be an advantage.
• Demonstrates a high level of autonomy, initiative and independence.
• Excellent organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with strong attention to detail.
• Has a high degree of diplomacy and discretion with the ability to build relationships at all levels.
• High level of flexibility and resourcefulness.
• Excellent writing and proofreading skills.
• Has the flexibility to work additional/out of hours as necessary to meet the principals’ needs as and when necessary.

DUTIES & RESPONSIBILITIES

• Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal time management.
• Prepare and edit correspondence, reports, presentations, and spreadsheets to support business operations and executive decision-making.
• Maintain financial records, including processing invoices, tracking expenses, and assisting with budget preparation and reconciliation.
• Facilitate internal communication by organizing team meetings, distributing agendas, and taking minutes to ensure all members are informed of important updates and decisions.
• Assist in project management by tracking progress, coordinating with team members, and ensuring deadlines are met.
• Conduct research on industry trends, potential business opportunities, and competitors to support strategic planning and business development initiatives.

• Help with personal tasks (up to 30%) - support family needs, organize family vacations, manage property-related expenses and coordinate house staff, etc.

BENEFITS

• Competitive salary and bonus.
• Collaborative and inclusive work environment.